Remote Event Manager

October 29, 2024

$66,780 to $74,200 Yearly
Full-Time

Youth Collaboratory is inviting qualified applicants for our Event Manager position. The Event Manager is a full-time, exempt position and reports to the Director of Operations. As a member of the Operations Team, the Event Manager is responsible for planning and leading professional events in addition to strengthening organization-wide systems and processes.

The salary range for this role is $66,780 to $74,200 plus benefits

About Youth Collaboratory

Youth Collaboratory harnesses the power of the youth services community to innovate, evaluate, and drive effective strategies that assure the safety and well-being of youth and young adults, unlocking their limitless potential.

Our greatest strength lies in our ability to engage and retain a dynamic network of hundreds of organizations across all 50 states. Together, we are able to advance the work of communities in real-time, raise the level of conversation around key issues, increase cross-sector communication, drive national research, and increase support in three key focus areas:

Coordinated community responses to youth and young adult homelessness
Preventing and addressing relationship violence, sexual exploitation, and trafficking of youth
Supporting opportunities for young people to build community with family, peers, and others to enhance their assets, explore their strengths, and develop lasting connections

In the last few years, our network has experienced significant growth - attracting innovators in practice, research, advocacy, and funding. Our core membership has grown by 250%, the organization's budget has more than doubled and we are in the process of doubling our staff team. To make the kind of difference we want to make, we need to continue to cultivate an employee-oriented, high-performance culture.

More information about Youth Collaboratory can be found at www.youthcollaboratory.org .
Primary Responsibilities

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Leading and/or assisting with the planning and execution of the organization's annual events varying in size from 20 - 1,200 people which include 100+ virtual meetings, 5+ in-person training events, and 1 annual conference.

Collaborate with program, communication, and finance team members to define the strategy and tactics to achieve the event objectives.
Create and maintain project timelines based on deliverables and team needs and facilitate recurring project check-in meetings.
Manage and lead event team of peers with event execution, ensuring deliverables are met.
Manage calendar of events ensuring accurate information.
Manage event registration from form field building to post-event reconciliation.
Research, negotiate, and finalize contracts with hotels, venues, and vendors.
Develop detailed event run of show and week of event schedule for in person events, assigning and training team members on responsibilities as needed.
Travel as needed based on event requirements and serve as onsite event contact for venues, vendors, and contractors for these events.

Improving operational systems and processes

Work in partnership with the Director of Operations and operations team members to manage and strengthen related systems and processes.
Identify and document innovative event and conference best practices, FAQs, and training documents to support meeting hosts, speakers, and program staff.
Research and connect with external networks to stay on top of trends and new tools in the event and conference space, bringing key learnings and recommendations back to Operations leadership.
Develop process improvements based on emerging trends to enhance event planning and operations.
Provide expert knowledge and training to Youth Collaboratory staff when needed to support event projects.

Additional responsibilities

Communicate regularly with constituents, providing excellent customer service.
Collaborating with program, communication, and finance teams, Lead the planning and execution for external national conference tabling and participation.
Additional project management needs related to non-event projects.
Any other duties deemed necessary to facilitate the operation of Youth Collaboratory.

Requirements

The Ideal Candidate

The ideal candidate will be first and foremost committed to Youth Collaboratory's mission and the visionary evolution of its next level of impact. While no one person will embody all of the qualities enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:

Personal Profile

Connection with and belief in Youth Collaboratory's mission .
Aligns with and supports Youth Collaboratory's Equity and Liberation commitment and commitment to Authentic Youth Collaboration .
Prioritizes building relationships with internal and external team members, contractors, and vendors in a virtual environment.
A creative thinker who can quickly and seamlessly adapt to change.
Strives for systems improvement and proactively looks for new ways to make things better.
Advanced organizational skills: ability to determine priority tasks and maintain strong attention to detail.
Develops clear processes to complete complex tasks.
Autonomously drives a personal work agenda while working cooperatively in a team environment.
Proven exemplary customer service skills and can successfully anticipate and resolve conflicts.
An excellent communicator, oral and written. This includes the ability to produce written documents with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
Ability to multi-task and manage time.

Experience

Minimum of five years of related professional experience in event management leading professional meetings or events required. Experience planning, or assisting with planning, conferences for 1,000+ people a plus, to include but is not limited to: Experience planning multiple virtual and in-person events simultaneously. Experience with hybrid events is a bonus; Zoom admin experience is a must; Experience planning multiple virtual and in-person events simultaneously. Experience with hybrid events is a bonus; Ability to manage stress and remain calm, collected, and organized while problem solving and leading the event from front and back of house; Proven exemplary customer service skills and can successfully anticipate and resolve conflicts; Previous experience problem solving and leading events from front and back of house required; Creatively, quickly, and seamlessly adapting to change; Experience professionally booking hotel, airfare, and other travel arrangements for themselves and others.
Minimum of five years working in a team-based environment. This experience will include but is not limited to: The ability to prioritize building relationships with internal team members, external vendors and contractors, and excellent customer-focused competencies when working with constituents required; Experience working cross-functionally with team members and teams, in addition to experience leading projects with peers that are not direct reports required; The ability to autonomously drive a personal work agenda while working cooperatively in a team environment is required; Minimum of five years working in an office environment, learning and utilizing software, bonus points if it is a virtual office environment preferred; Experience with customer-relationship management software, such as Salesforce preferred; Strong proficiency in Google and Microsoft applications and the ability to quickly learn new support software preferred; Experience working with event management related software, such as Zoom, Cvent, and Hopin a plus.
Minimum of two years proven ability developing processes and perfecting a keen level of organization and attention to detail, to include but is not limited to: Striving for systems improvement and proactively looking for new ways to make things better; Developing clear processes to complete complex tasks; Ability to communicate complex ideas or processes in a patient and clear way to others; Advanced organizational skills: ability to determine priority tasks and maintain strong attention to detail; Ability to independently create and manage workplan in order to achieve deliverables and tasks on a timely basis

Youth Collaboratory is an equal opportunity employer. We recruit and hire without regard to race, national origin, religion, gender, gender identity, sexual orientation, disability, marital status, veteran status or age.

Salary Description

$66,780 to $74,200

Address

Youth Collaboratory

Remote Nationwide, US

USA

Industry

Arts and Entertainment

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