Virtual Assistant - Work from home

**Job Title: Virtual Assistant - Work from Home** **Company: UGI** **Location: Montreal, Quebec, CA** **Job Type: Part-Time** **Seniority: Associate Level** **Years of Experience: 3**

### Job Description:

UGI is seeking a dedicated and proactive Virtual Assistant to join our dynamic team. This part-time role will provide administrative support to ensure the smooth operation of our business processes while working remotely. The ideal candidate will demonstrate a strong ability to adapt to changing situations and tasks in a fast-paced environment, alongside a commitment to delivering high-quality work.

### Key Responsibilities:

- **Administrative Support**: Manage and organize digital files, maintain schedules, coordinate meetings, and prepare necessary documentation to ensure effective communication across departments. - **Communication Management**: Handle incoming calls and emails, respond to inquiries, and manage correspondence with clients and team members efficiently and professionally.

- **Data Collection and Management**: Leverage data for decision-making and strategic initiatives; gather, enter, and maintain data in databases or spreadsheets to support management with analytics and reporting.

- **Project Coordination**: Assist in the coordination of various projects, keeping track of project timelines, deliverables, and milestones to ensure deadlines are met.

- **Research**: Conduct research as required to assist in business development initiatives, marketing strategies, and industry analysis to support decision-making.

- **Social Media Management**: Help manage and monitor social media platforms, including content development and engagement strategies, to enhance UGI’s online presence.

- **Customer Service**: Provide exceptional support and service to both internal teams and external clients, ensuring their needs are met with professionalism and efficiency.

- **Time Management**: Prioritize tasks effectively to ensure a smooth workflow and meet project deadlines consistently.

- **Report Generation**: Compile reports on tasks, projects, and other relevant information as required for team meetings and strategy sessions.

### Requirements:

- **Experience**: Minimum of 3 years of experience in an administrative or virtual assistant role.

- **Education**: High school diploma (Bachelor’s degree preferred) or equivalent relevant experience.

- **Technological Proficiency**: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and experience with project management tools (e.g., Trello, Asana).

- **Personality Traits**: - **Adaptable**: Ability to adjust to new challenges swiftly and effectively. - **Hardworking**: A strong work ethic and the willingness to go above and beyond.

- **Soft Skills**: - **Decision-Making**: Ability to assess situations, weigh options, and make sound decisions quickly. - **Time Management**: Strong organizational skills with the ability to prioritize tasks and manage time effectively.

### Benefits:

- Gym membership to promote wellness and health. - Parental leave to support new parents and families. - Vision insurance to ensure the wellbeing of our employees.

### Working Environment:

At UGI, we leverage data to inform decisions and drive strategic initiatives. Our work-from-home setup emphasizes flexibility while ensuring that all team members remain connected and engaged.

### Application Deadline:

Interested candidates should submit their applications no later than **October 26, 2024**.

### Equal Opportunity Statement:

UGI is an equal opportunity employer, committed to diversity and inclusion in the workplace. We welcome applications from all qualified individuals and encourage candidates of all backgrounds to apply. We are dedicated to creating an inclusive environment for all employees.

How to apply:

Apply on GrabJobs and you will be notified if shortlisted for the job.