Executive Assistant

October 21, 2024

Job Description & How to Apply Below

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Job Description:

As an Executive Assistant to the General Manager MSD, you will perform a wide range of administrative and office support activities and aid the GM in facilitating the efficient operation of the organization.

The ideal candidate is approachable and respectful, comfortable with new technology, virtual meeting platforms and scheduling systems, and should be comfortable taking the initiative when faced with administrative decisions.

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Responsibilities:

Communication

Manages executive distribution lists
Facilitates communication internally to the division and externally to other Broadcom Divisions and customers.
Assists with upgrades & technical updates for the executive team
Participates in team building by maintaining celebration schedules

Vendor Management

Assist in creating and tracking Vendor Purchase Orders in coordination with finance & Operations as needed

Meeting & Calendar Management

Manage GM & VP Calendars, schedule meetings, prepare agendas
Prioritize calendars to ensure handling of sensitive matters
Operate Audio-visual systems during meetings
Record minutes and actions
Work with Operations to schedule prep calls for all customer & executive engagements

Travel Preparation

Facilitate flight schedules, hotel reservations
Review & Submit travel expenses - ensuring adherence to corporate policies
Approve expenses for direct reports to the GM (except for any direct that they file the expense for)
Coordinate logistics for on site & off site meetings

Event & Office Management

Working with Operations, assist in scheduling event logistic coordination for customer meetings, conferences, and executive 1:1 meetings
Ensure supplies are available for office executives, as well as events as needed
Coordinate with Workplace Services for special events

Coaching, Mentoring & Relationships

Maintain strong relationships both internally and externally
Mentor junior-level administrative assistants

Experience:

8+ years of related experience

Compensation and Benefits

The salary range for this position is $27.60 - $39.42 per hour. This position is also eligible for a discretionary annual bonus in accordance with relevant plan documents.

Broadcom offers a competitive and comprehensive benefits package:
Medical, dental and vision plans, 401(K) participation including company matching, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), company paid holidays, paid sick leave and vacation time. The company follows all applicable laws for Paid Family Leave and other leaves of absence.

Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.

If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.

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